Who we are:

This website is provided by Okehampton Choral Society – a not-for-profit community choir based in Okehampton, Devon. The address of our official website is: https://okechoralsociety.org.uk

What personal data we collect and why we collect it:

Subscriptions

The email Subscription service on this site is provided by Automattic, whose privacy policy can be found here: https://automattic.com/privacy/. To set up and process subscriptions, they use the subscriber’s email address, as well as the ID of the post or comment (if you subscribe by ticking one of the boxes at the bottom of a particular post).

In the event of a new subscription being initiated, they also collect some basic server data, including all of the subscribing user’s HTTP request headers, the IP address from which the subscribing user is viewing the page, and the URL which was given in order to access the page. This server data is used for the exclusive purpose of monitoring and preventing abuse and spam.

Cookies

If you dismiss the pop-up prompt to subscribe for email notifications a temporary cookie will be saved in your browser. This cookie includes no personal data and simply tells the site to temporarily suspend showing you the prompt. It expires after 7 days.

When you visit our site, Google Analytics (see below) sets a cookie to enable it to distinguish individual users, which expires after 2 years. It also sets a temporary cookie, which expires after 1 minute, to control the rate of exchange of data with its servers. The cookies do not contain any personally identifiable data.

Analytics

We use Google Analytics to collect information about the number of visits to our site. We use a standard implementation of Google Analytics, which does not store any personally identifiable information. Visitors’ IP addresses are used, where possible, to determine the area in which their device is located but the IP address itself is not data that can be accessed through Google Analytics. All data in Google Analytics is aggregated and anonymised.

Security and Spam Protection

This site employs software to protect against unauthorised login, spam and other malicious activity. Where malicious activity is detected, the IP address form which it originated will be stored.

Who we share your data with:

We do not share your personal data with any other organisations.

How long we retain your data:

For users that subscribe to email notifications, your email address is stored indefinitely – until such time as you unsubscribe or request that it is removed.

What rights you have over your data:

You can request that we erase any personal data we hold about you, by emailing: enquiries@okechoralsociety.org.uk. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data:

This site is hosted on a server situated within the EU. Information provided when you sign up to the email subscription service may be held by Automattic on servers outside the EU, where it is safeguarded to the same standards as if the data was held within the EU – see: https://automattic.com/privacy/.

Our contact information:

For any matter related to privacy or the storage and processing of personal data, please contact the site editors at: enquiries@okechoralsociety.org.uk

Additional information:

How we protect your data

Access to data held within the site, or within our account with Automattic (the providers of the email subscription service) is password-protected and subject to additional layers of security.

What data breach procedures we have in place

If we suspect that there has been any unauthorised access to, or disclosure of, the personal data we hold, we will immediately inform anyone who we believe may have been affected.